Non-profit organizations rely on technology to deliver services, raise funds, and protect sensitive data. However, many organizations do not have room in the budget for major IT upgrades. Rightfully, you’re probably spending most of your funds on your mission. To fill that gap, you can apply for non-profit grants for technology.
| “Non-profits often work with limited budgets while depending on technology to manage programs, donors, and data. Technology grants provide funding or in-kind support for the hardware, software, and services needed to strengthen operations and community impact. The key challenge is knowing where to find these grants and how to apply.” – Gary Power, Director of Business Development, Power Consulting |
Technology grants are available from government agencies, private foundations, and corporate programs. Each source sets specific eligibility requirements and application steps. Understanding the range of available grants and preparing a strategic technology plan can help your organization find the right funding for your goals.
So, the rest of this article will outline the types of technology grants non-profits can pursue, what the application process looks like, and examples of programs to consider. We’ll also highlight the importance of careful planning so that awarded funds are used effectively.
What Do Non-Profit Technology Grants Cover?
Non-profit technology grants are designed to cover the core technology expenses for a non-profit organization. Common expenses include new computers, servers, networking equipment, software licenses, cloud services, and cybersecurity solutions. Grants may also support infrastructure upgrades such as faster internet connections or stronger Wi-Fi.
Many grants also cover IT training for staff, outside IT consultants, and IT support teams, so that organizations can use their new tools effectively. They may also cover integration work, setup costs, and limited maintenance or support. In some cases, expenses like website redesigns or digital communication platforms are also covered.
90% of Non-Profit Leaders Say Technology is Essential to Their Success
Types of Technology Grants Available to Non-Profits
Hardware & Equipment Grants
Hardware grants provide funding to acquire or upgrade physical technology like computers, servers, networking equipment, and other devices. These grants help organizations replace outdated hardware or expand their technology capacity.
Software & Cloud Services Grants
These grants provide support for software licenses, cloud computing credits, or the development of new software solutions. This may include productivity software (like a donor database or CRM) or cloud platforms. For example, Microsoft’s non-profit program offers Azure cloud credits of around $2,000 per year to eligible organizations.
Cybersecurity
Some grants help pay for security audits, firewall and antivirus software, staff training in data security, or consulting to build stronger defenses. You may also be able to receive disaster recovery funding. Having this on hand could be crucial, given that 90% of organizations fail after a disaster if they are unable to resume operations within 5 days.
Digital Infrastructure
These grants support the underlying digital infrastructure that non-profits need. They may fund broadband internet access expansion, networking projects, improved Wi-Fi systems, or data infrastructure.
Digital Presence Grants
A modern, accessible website is crucial for outreach and fundraising. That’s why some funders provide grants to help non-profits build or upgrade websites, create online tools, or improve their digital communications.
Technical Support & Training Grants
Beyond physical tech, grants sometimes cover training for staff or technical support services. For instance, a grant might fund IT support contracts or staff training in new software. This is an attempt to ensure that once new technology is purchased, your organization can use it effectively.
Specific Grants For Non-Profit Technology Initiatives in New York State
If you’re located in New York state, like Power Consulting, there are a few key options that you can choose from. Here is an overview of some examples. Our team can help you draft a proposal for any of these opportunities and more.
| Grant Program | Scope & Purpose | Eligibility |
| Nonprofit Infrastructure Capital Investment Program (NICIP) – Administered by DASNY | A New York State-funded grant program for non-profit capital projects. It also covers facility renovations and expansions, but it also includes technology upgrades. | Eligible organizations are 501(c)(3) human services non-profits in New York state. |
| Digital Equity Technical Assistance Fund – NY ConnectALL (Empire State Development) | A New York State grant initiative to boost digital inclusion and collaboration. Funds projects that build the capacity of digital inclusion organizations (e.g. training, planning) to better serve covered populations with technology. Intended to prepare groups for larger federal digital equity grants. | Requires nonprofits to have ≥2 years of operation in New York state and serve target communities under the State Digital Equity Plan. |
| Verizon Foundation Grants – Verizon (available throughout the USA) | The Verizon Foundation offers grants to nonprofits under its philanthropic focus areas: digital inclusion, climate protection, and human prosperity (economic and community development). | Verizon’s grants are usually by invitation only. However, nonprofits can reach out to Verizon’s local community relations managers to pitch their programs. Candidates must be 501(c)(3) public charities. |
| Cisco Product Grant Program – Cisco Systems (International availability) | A corporate donation program providing networking and communications technology to non-profits. Focuses on organizations addressing critical needs like education, economic empowerment, or crisis response. Cisco aims to improve non-profit IT infrastructure so they can deliver services more effectively. | Must be a 501(c)(3) or international equivalent, be >1 year old, and not a school, hospital, library, or food bank. Organizations also must show how the funded technology will be used for community benefit. |
Where to Find Technology Grants For Non-Profits
Finding the right grant is half the battle. Non-profits should be proactive and strategic in searching for technology grants. Here are some effective ways to locate opportunities.
Government Grant Portals
For public grants, start with official databases. In the U.S., Grants.gov is the central portal for federal grants. Non-profits can filter searches specifically for funding opportunities open to 501(c)(3) organizations. Grants.gov lists programs from over two dozen federal agencies. Create an account and use keywords like “technology,” “IT,” or “digital” along with your sector.
State Resources
Look at state government websites and local agencies in New York for grant programs. New York State periodically offers technology-related grants to non-profits. The NYS Economic Development Directory can point you to regional opportunities.
Also, check the New York State Grants Gateway or announcements from agencies like Empire State Development for tech or infrastructure grants.
Foundation & Philanthropy Directories
Private foundations are a major source of grants. Many foundations fund capacity-building efforts, which can include technology improvements. Use resources like Foundation Directory Online or the Foundation Center network to find foundations that have funded tech projects or to see RFPs currently open.
Online Grant Databases
Consider subscribing to grant listing services. Websites like GrantWatch compile thousands of grants in one place, including technology-specific grants. Some services are free, while others charge a subscription fee for detailed access.
Non-Profit Support Organizations
Leverage networks and associations designed to help nonprofits. For instance, organizations like NTEN (Nonprofit Technology Enterprise Network) or local non-profit tech coalitions might share information on grant opportunities.
Eligibility Requirements
Each grant program has specific eligibility requirements. Non-profits must carefully check these criteria to determine if they qualify before investing time in an application. See some common requirements below.
| Non-Profit Status | Most technology grants require the applicant to be a registered charitable non-profit. In the U.S., this typically means 501(c)(3) status (or equivalent). |
| Service Area | Grants often target specific geographic areas. New York State grants will require the non-profit to operate in New York. Some are even more specific (e.g. city or region). National grants may require U.S. operation, while others (like international tech funding initiatives) might have a broader geography. |
| Mission Alignment | Funding is usually aimed at certain causes or project types. Non-profits should assess whether their mission and the proposed tech project align with the grant maker’s goals. A grant might prioritize human services, education, environmental impact, digital equity, etc. |
| Organizational Capacity | Some grants look at the applicant’s organizational history and capacity. They may require that the non-profit has been in operation for a minimum number of years or has a certain number of staff or volunteers. Funders do this to ensure the organization can successfully carry out the funded project. |
| Financial Health or Matching Funds | Funders often want to ensure their funds will be used responsibly. Some require evidence of sound financial management or even matching funds. “Matching funds” means the non-profit must contribute a certain amount (or get co-funding from elsewhere) alongside the grant. While many tech grants don’t require a match, it is still advisable to check. At a minimum, be prepared to demonstrate that you can maintain the technology in the long term. |
How to Apply For a Grant For Non-Profit Technology: Step-by-Step
Once you know what you need and where to find it, it’s time to submit your application. The grant application may vary depending on what you’re applying for, but there are general guidelines that fit most use cases. Here are the key steps.
1. Define The Project
Start by clearly identifying why you need this grant and what you will do with it. Evaluate your current technology gaps or challenges. A thorough needs assessment not only clarifies your priorities but also provides data and justification for the grant. Funders appreciate when you can show that the tech request is part of a thoughtful strategy, not a one-off whim.
2. Plan the Proposal
Before writing, outline the key components of your proposal. Almost all grant applications will ask for:
- Problem or Need Statement
- Project Description
- Impact Outcomes
- Budget and Justification
- Information About Your Organization
3. Write a Compelling Proposal
Now, draft the narrative and compile the application. Write in a clear, persuasive, and active voice. If the application gives specific headings or a form, use them. Don’t deviate from the requested format. Answer every question thoroughly but concisely.
4. Submit The Application
Aim to complete your proposal a few days before it’s due. This buffer allows for last-minute fixes and avoids technical problems with submission portals. When you’re ready, follow the funder’s instructions to submit.
This could be an online form, an email with PDFs attached, or a paper submission. Double-check that you’ve included all required documents and answered all questions. An incomplete application might be rejected outright.
Be mindful of time zones and cutoff times on the due date. Many portals will close at the exact minute of the deadline. Submitting even 5 minutes late could disqualify your application.
| Learn More About Effectively Using IT As a Non-Profit Organization |
5. Follow-Up
After submission, mark the expected decision date, if provided. Some grants might contact you for additional information or a site visit. If you win the grant, plan to execute the project as outlined and maintain records of all expenditures and outcomes, as you will likely need to report back to the funder.
How to Plan for Effective Use of Technology Grant Funds
One key to success with technology grants is having a clear strategy for your nonprofit’s technology needs. Strategic technology planning means your organization has identified its long-term tech goals and how those support your mission. This planning is crucial when seeking grants. Funders want to invest in projects that are thoughtful and sustainable.
Here’s what you can do.
Link Technology to Mission Outcomes
Always frame technology as a means to an end. For instance, if your non-profit’s mission is improving literacy, your tech plan might prioritize a new e-learning platform to reach more learners.
When grant opportunities arise, you can clearly articulate how the requested technology will further your mission.
Have a Long-Term Tech Roadmap
Develop a basic IT roadmap for the next few years, even if it’s high-level. Identify major projects or upgrades you will need. This helps in two ways:
- You can seek grants that fit into this roadmap
- You avoid implementing technology that won’t be supported in the future.
Funders often ask about the sustainability of the project after the grant. If you can reference a tech plan, it shows you’ll continue to maintain and leverage the grant-funded tech.
Demonstrate Foresight
Showing funders that you have a strategic tech plan can boost their confidence in your organization. It indicates you are thinking ahead and will use their funds wisely. Some grant applications may even ask if you have a technology or digital strategy. You can cite parts of your plan in proposals to demonstrate your professionalism.
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Talk to Power Consulting About Your Need For a Non-Profit Technology Grant
Non-profits do not have to navigate the technology grant process alone. There are consulting firms and support organizations that specialize in helping non-profits plan, secure, and implement technology grants. Leveraging such expert services can significantly increase your chances of success.
Power Consulting guides non-profits through needs assessments, grant identification, proposal development, submission, and post-grant IT implementation. If you want help planning your technology roadmap and building a strong application that ties technology to mission outcomes, our team can support each step.
Reach out today to tell us about your mission!
